[AVPPride] For our treasurer for ppd

Sat Feb 25 01:48:07 CST 2006

Here's some info we are going to need to follow.
-- 
Lisa Morgenstern, AKA Ariadne Morningstar
President, First Pantheistic Center of the Antelope Valley
http://fpcav.org
Antelope Valley Pagan Pride Day Coordinator
paganpride at avpagans.org
http://paganpride.avpagans.org

------ Forwarded Message
From: Brian Ewing <bewing13 at sbcglobal.net>
Reply-To: "paganpride-coords at yahoogroups.com"
Subject: [paganpride-coords] 2006 financial reports

For the most part people have been cooperative and prompt when
submitting financial reports.  When there has been some delay, I think
it has been caused by confusion, not by people ignoring me :-)  This
makes sense coz I haven't been totally clear on what is required.  That
is due partly because I am still learning it myself, and partly because
I was being lazy and avoiding trying to explain some of the legalese.
But I should handle that better.

I am going to do the best I can with the info I have, coz like I said
the first forms are due Monday.  But I have to note some things for 2006.

Let me just tell you what I am up against.  I have to total up your
various sources of income, each into one of these categories:
- Gifts, grants, and contributions received.
- Gross receipts from admissions, merchandise sold or services
performed, or furnishing of facilities in any activity that is related
to the organization's charitable, etc., purpose
- unrelated business activities
- other

Additionally, on a separate part of the form, I have to fit it all into
THESE categories, which don't always match the above categories:
- Contributions, gifts, grants, and similar amounts received
- Program service revenue
- Special events and activities (includes "gaming")
- Other

Here, program revenue and special events do not always line up with
gross receipts and unrelated business income above.

The easiest way for me to do this is to have a breakdown generated from
a good accounting program, similar to the example here:
http://groups.yahoo.com/group/paganpride-coords/files/ and click
"ppla_2004_financial_report.xls"

For those who have small events, you might just be able to send me a
list of each individual donation or other type of income and where it
came from.  Such a line item list would be very helpful.  This is like
the example from New Hampshire I sent a couple weeks ago, which is here:
http://groups.yahoo.com/group/paganpride-coords/message/14249

For your income from the day of the event, many of you lump everything
(everything being raffle sales, silent auctions, t-shirt sales, soda
sales, or other sales of a product, straight gifts or donations, etc.)
in one cash box.  I can understand PPD, the day, is chaotic, but in many
situations I need to know the details of where the money came from, not
just that it came from "the event".  Most of you had this info (or at
least reasonable guesses).

PPLA faces this more than most of you, because of our massive income.
And we do use one central cash box for it all.  What we do is take
inventory of everything we sell (this year we sold fruit, soda, water,
T-shirts, buttons, bumper stickers, and posters), before and after the
event.  We multiply those by their costs to calculate the money that
they should have generated.  The difference between that and the total
money in the cash box is (or should be) equal to the raffle proceeds.
(We also had to calculate out the value of what we sold to figure sales
tax that we owed).

Lastly, for this year, I will need a more specific breakdown for what
many of you listed as "fundraisers".  I need to try to fit these under
one of the categories above, and it is hard without knowing what the
event was about, really just what the event was: a yard sale, a singles
night, a witches ball, whatever.

Here's a subtle hint: if your fundraiser has an educational component to
it, at least has some information on religious tolerance and/or Paganism
and is at least theoretically open to the public, I can probably count
it as "program income".   For 2005, I did count it all as program
revenue just because I didn't feel like writing to 50 of you to get more
details.  But it could be "unrelated business income" if it is not
"program income", however if the fundraiser is totally volunteer driven
(as most our events are), then it could be "other" instead of "unrelated
business income".  Fun, isn't it?

This message has been about income, but I need expenses too, and I need
to categorize those on the tax forms as well (but they usually fall
under "program expenses").  Easiest way, again, is a line item breakdown
or a report from an accounting program.

-- 
Brian Ewing
bewing13 at sbcglobal.net
AOL IM: FarShadow13
310-801-3909

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